Privacy Policy

Shiverpool Community Spirit CIC – Volunteer Privacy Policy

Last updated: 12th June 2025

At Shiverpool Community Spirit CIC, we are committed to protecting the privacy and security of our volunteers' personal information. This privacy policy explains how we collect, use, store and protect your data when you sign up to volunteer with us.

1. Who We Are

Shiverpool Community Spirit CIC

Company number: 12526537

Registered address: 45 Irwell Chambers, 9 Union Street, Liverpool L3 9UA

Contact: shiverpoolcommunityspirit@gmail.com

We are a Community Interest Company working to deliver creative, cultural and community-based experiences and projects. As part of our work, we engage volunteers in a range of roles.

2. What Information We Collect

When you sign up to volunteer with us, we may collect and store the following personal data:

• Full name

• Date of birth (to confirm age suitability)

• Contact details (email, phone number, address)

• Emergency contact information

• Relevant health or accessibility information (if volunteered by you)

• Skills, interests and availability

• Photographs or video (if you give consent)

• DBS check information (where applicable)

• Any additional information you voluntarily provide

3. Why We Collect Your Data

We collect this information to:

• Manage your volunteer role and communicate with you

• Ensure your health, safety and wellbeing while volunteering

• Match you with suitable volunteering opportunities

• Meet our legal and safeguarding responsibilities

• Monitor and evaluate our volunteer programmes

• Promote our activities

4. Volunteer Confidentiality and Data Handling

As a volunteer with Shiverpool Community Spirit CIC, you may become aware of personal or sensitive information relating to other volunteers, participants, staff, or members of the community.

We expect all volunteers to respect the privacy and dignity of others and agree to the following:

• You must not share any personal information you learn through volunteering outside of the organisation, unless you have permission or are required to do so as part of safeguarding procedures.

• You must not store or share photographs, documents or any personal data relating to participants or other volunteers without explicit consent and authorisation from Shiverpool Community Spirit CIC.

• If you are unsure about whether something can be shared, you must check with a staff member before disclosing any information.

• Breaches of confidentiality may result in your removal from the volunteer programme and could, in serious cases, be reported to relevant authorities.

• We will provide training or guidance to ensure you understand how to handle data and personal information appropriately.